COLLEGE OF ARCHITECTURE & URBAN STUDIES
INFORMATION TECHNOLOGY ON-BOARDING CHECKLIST FOR SALARIED EMPLOYEES – FACULTY & STAFF
Employee Name _________________________________ Supervisor ___________________________
Role Title ______________________________________ Department __________________________
Space Assignment: _________________________________
IT & HELPDESK ORIENTATION
Find out user’s PID or assist them in setting up – this should be done beforehand by HR
Determine network and phone access at deployment location – contact 4help/CNS to activate port / reset VM password / change callerID
Image Machine with platform OS – name machine PIDXXXXXX – where XXXXXX is the last 6 of VT Tag number
MAC ONLY – run scripts to setup apps, and install printers for deployment location
Install BigFix, Google Drive File Stream, Simplehelp and other CAUS software
Create CAUS AD account for user
Join to CAUS Active Directory if machine meets criteria - put user and machine object in the correct OU
Data migration from existing device – as needed
Assign static IP for building subnet (DESKTOPS ONLY) or register device for DHCP
Sign for all IT fixed assets (Office use & Home use)
Set-up access to InsideCAUS
Set-up Hokies account – have user use same password as for PID
Sign for all IT fixed assets (Office use & Home use)
Explain how to navigate shares/network drives and Team Drives
Talk about CAUS password policy on AD accounts and local user accounts – have user reset password from default temp
Explain how to contact the CAUS IT Team at caussupport@vt.edu
Review VT Acceptable Use of Information Systems Policies—Policy 7000 (Acceptable Use and Administration of Computer and Communication Systems) and 1.75 (Use of Internet and Electronic Communication)
Review phone functionality to include voicemail/messaging, temporary pass code, etc.
Review VT alert system and procedure for account set-up for text alerts
Review Personal Identifying Information (PII) and proper storage and tracking (i.e. Identify Finder)
___________ ______________________________ _______________________________ _______________
Employee Completed By (Print Name) Signature Date
Initials IT Representative IT Representative