Accounts Receivable Information
The department must first determine who will enter charges on the Banner Accounts Receivable System and who will reconcile payments made on Banner (Finance & AR). These must be two different people for separation of duty purposes.
To request access to Banner Accounts Receivable (AR) use the online form found at HYPERLINK "https://banweb.banner.vt.edu/vt/prod/vtirm.irm_forms_main.entry" https://banweb.banner.vt.edu/vt/prod/vtirm.irm_forms_main.entry (we recommend using Mozilla Firefox). Log in, and then click on the ‘Add/Change Administrative System Access’ link. Please complete the online form with department head approval. Send the completed document to Susan Edwards, Office of the University Bursar, Bursar’s Office (MC 0143), Student Services Building, Suite 150, 800 Washington Street SW.
Accounts Receivable training is provided by Kelly Perkins (1-6277) in the Bursar’s Office. Training will include entry of accounts receivable charges, as well accessing and using the charge/payments reports (warehouse reports) for reconciliation purposes.
To request a new detail code to be established for your fund number and account code go to the Bursar’s website ( HYPERLINK "http://www.bursar.vt.edu" http://www.bursar.vt.edu). Access ‘Forms’ from the blue menu on the left, then under ‘Forms for Faculty, Staff and Departments,’ click on Detail Code Request Form and print. Please complete the form and mail to the attention of Gena Simmons, Bursar’s Office (MC 0143), Student Services Building, Suite 150, 800 Washington Street SW. If you need a new fund established first, then contact Penny Falck (1-9260) in the Controller’s Office. If you have questions regarding the set-up of detail codes please contact Gena Simmons (1-9317).
By: Gena Simmons Updated: February 27, 2014