How to process a Moving & Relocation Stipend in the TEM system

  1. If you are a delegate, select the employee from your delegate list. If you are the employee, go to 2.
  1. Go to Expense Manager and click expense reports.
  1. Create a new report:
  1. Purpose: Moving & Relocation
  1. Description field: Moving and Relocation Stipend to complete the Employment Relocation Agreement
  1. Report type: Foreign or US Travel
  1. Report Date: (today’s) date
  1. Affiliation: Employee/Student
  1. Click the Relocation box
  1. Set up Funding Default for fund to be used for moving & relocation expense
  1. Save and continue
  1. Enter your itinerary. The itinerary should be the date you left your previous residence to the date that you moved to Blacksburg or surrounding area.
  1. Click the add button.
  1. Click the save button.
  1. When the “Confirm Per Diem” box appears, click No.
  1. Add Expenses:
  1. Click on the drop down for expense type and select “Moving & Reloc – Stipend”
  1. Type in the dollar amount of the stipend in the receipt amount field
  1. Paid by: select Reimbursable from the drop down
  1. Description: Moving & Relocation Stipend
  1. Click the Save button
  1. Click View or Submit Report
  1. Attach the following:
  1. Completed Employee Moving and Relocation Expense Summary
  1. Employment Relocation Agreement
  1. Click the submit button to submit the expense report through the approval process. The report will go through the normal approval queues for the funding used by the department for moving and relocation expenses.